Please note that in accordance with Section 2-138 upon the advertisement of any Request for Proposals (RFP), Request for Qualifications (RFQ), or Invitation to Bid (ITB), a Cone of Silence is in effect. In general, communication is prohibited between the bidder/ vendor and members of the Village Council or Village staff. The cone is lifted when the Village Manager provides his written recommendation of selection to the Village Council. Should the Council refer the matter back to the Manager and/or staff for further review, the cone shall be re-imposed. Generally, the cone of silence does not apply to oral communications at pre-bid conferences, oral presentations before selection committees, contract negotiations during any duly noticed public meeting, public presentations made to the Village Council during any duly noticed public meeting or communications in writing at any time with any village employee, official or member of the village council unless specifically prohibited by the applicable RFP, RFQ or bid documents. Should this provision be violated, the award of any RFP, RFQ, or ITB shall be voided.
The complete Ordinance can be viewed online by visiting: http://www.municode.com/Library/FL/Palmetto_Bay - Chapter 2.
Current RFPs / RFQs / ITBs:
VILLAGE OF PALMETTO BAY
NOTICE OF LOCAL PLANNING AGENCY MEETING/PUBLIC HEARING
NOTICE IS HEREBY GIVEN THAT THE VILLAGE COUNCIL OF THE VILLAGE OF PALMETTO BAY, SITTING IN ITS CAPACITY AS THE LOCAL PLANNING AGENCY AND AS THE LEGISLATIVE BODY OF THE VILLAGE, will hold a public hearing prior to a Special Council Meeting and Zoning Hearing on October 19, 2015, at 7:00 p.m., at Village Hall, 9705 E. Hibiscus Street, Palmetto Bay, FL.
PLEASE NOTE that the Village Council will also conduct a public hearing and second reading of the Ordinance immediately following the meeting of the Village Local Planning Agency. The purpose of the public hearing is to consider the adoption of the following Ordinance:
AN ORDINANCE OF THE MAYOR AND VILLAGE COUNCIL OF THE VILLAGE OF PALMETTO BAY, FLORIDA, RELATING TO ZONING; AMENDING SECTION 30-90.17(b) OF THE LAND DEVELOPMENT CODE RELATING TO SCHOOL SIGNAGE WITHIN RESIDENTIAL DISTRICTS; PROVIDING FOR ORDINANCES IN CONFLICT, CODIFICATION, SEVERABILITY AND AN EFFECTIVE DATE.
The proposed ordinance may be inspected by the public at the Village Clerk’s Office, 9705 E. Hibiscus Street, Palmetto Bay, FL 33157. Interested parties are invited to attend the public hearing or provide written comments to the Village Council. All persons who are disabled or need special accommodations to participate in this proceeding should contact the Village Clerk’s Office (305-259-1234) not later than four (4) business days prior to such proceeding (Americans with Disabilities Act of 1990).
If a person decides to appeal any decision made by the Village Council, with respect to any matter considered at a meeting or hearing, that person will need a record of the proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made; such record includes the testimony and evidence upon which the appeal is to be based (F.S. 286.0105).
Compliance with Ordinance 2011-05
All vendors must comply with the provisions of Ordinance 2011-05.
A complete copy, including definitions, is available for review upon request. Section 10-12 is provided here for your review:
Sec. 10-12___ Prohibited campaign contributions by vendors.
(a) No person who is a vendor to the Village shall give a campaign contribution directly, or through a member of the person's immediate family, or through a political action committee, or through any other person, to a candidate, or to the campaign committee of a candidate, for the offices of Mayor, Vice Mayor, or Council Person. No candidate, or campaign committee of a candidate for the offices of Mayor, Vice Mayor, or Council Person, shall solicit or receive any campaign contribution from a person who is a vendor to the Village, or through a member of the person's immediate family, or through a political action committee, or through any other person on behalf of the person. This prohibition applies to natural persons and to persons who hold a controlling financial interest in business entities.
(b) A person who directly, or through a member of the person's immediate family, or through a political action committee, or through any other person makes a contribution to a candidate for the office of Village Mayor, Vice Mayor or Council Person shall be disqualified for a period of one year following the election from transacting business with the Village. This prohibition on transacting business with the Village may be waived only in the manner provide in section 2-123(b).
(c) A vendor to the Village who has violated this Section 10-12 shall forfeit any rights under any agreement with such vendor(s) and service(s) with said former shall immediate terminate upon completion of pending tasks as directed by the Village Manager. Failure of a vendor to disclose, in writing to the Village Clerk, any contribution to a Village candidate shall all be subject to a fine in the total amount of any such contribution, plus $500.00.
Businesses interested in doing business with the Village of Palmetto Bay must register as a Vendor. The process is simple and free:
Download/complete Vendor Registration Form;
Submit the form via Fax 305-259-1290; or
Submit the form via e-mail.
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