Current Procurement Actions:
NOTICE OF REQUEST FOR PROPOSALS RFP#: 2012-PR-005
PARKS INSECTICIDE/PESTICIDE/FERTILIZATION PROGRAM
The Village of Palmetto Bay is currently soliciting proposals from qualified individuals and/or firms to provide qualified program of insecticides, pesticides, herbicides and fertilization for turf, trees and shrubbery at specified Village parks.
Sealed proposals will be received by the Village Clerk, at 9705 E. Hibiscus Street, Palmetto Bay, FL 33157, no later than 3:00 p.m. on or before Friday, May 18th, 2012 at which time they will be publicly opened and announced. A mandatory pre-proposal conference will be held on Tuesday, May 8th, 2012 at 1 p.m. at the Edward & Arlene Feller Community Room at Ludovici Park, 17641 Old Cutler Road, 2nd Floor, Palmetto Bay. Site visits to the park locations will be conducted at the conclusion of the pre-proposal conference.
To be considered, all interested parties must request a copy of the Request for Proposal (RFP) and submit one original and five copies and a CD PDF of the required information and documents in one (1) sealed envelope, entitled “REQUEST FOR PROPOSALS RFP#:2012-PR-005 – PARKS INSECTICIDE-PESTICIDE/HERBICIDE/FERTILIZATION PROGRAM”. Late submittals and facsimile submissions will not be considered. The respondent shall bear all costs associated with the preparation and submission of the response to the RFP.
The Village reserves the right to reject any or all proposals, to terminate the process at any time (and recommence it at a later time from the beginning), to waive any informalities or irregularities in any submittal, to award in whole or in part to one or more respondents or take any other such actions that may be deemed in the best interest of the Village.
Interested, qualified firms may request a copy of the RFP by contacting the Village of Palmetto Bay at (305) 259-1234.
NOTICE OF REQUEST FOR PROPOSALS RFP#: 2012-PR-004
LANDSCAPE/GROUNDS MAINTENANCE SERVICES
The Village of Palmetto Bay is currently soliciting proposals from qualified individuals and/or firms to provide qualified landscape/grounds maintenance services for specified Village parks.
Sealed proposals will be received by the Village Clerk, at 9705 E. Hibiscus Street, Palmetto Bay, FL 33157, no later than 2:00 p.m. on or before Friday, May 18th, 2012 at which time they will be publicly opened and announced. A mandatory pre-proposal conference will be held on Tuesday, May 8th, 2012 at 10 a.m. at the Edward & Arlene Feller Community Room at Ludovici Park, 17641 Old Cutler Road, 2nd Floor, Palmetto Bay. Site visits to the park locations will be conducted at the conclusion of the pre-proposal conference.
To be considered, all interested parties must request a copy of the Request for Proposal (RFP) and submit one original and five copies and a CD PDF of the required information and documents in one (1) sealed envelope, entitled “REQUEST FOR PROPOSALS RFP#:2012-PR-004 – LANDSCAPE/GROUNDS MAINTENANCE SERVICES”. Late submittals and facsimile submissions will not be considered. The respondent shall bear all costs associated with the preparation and submission of the response to the RFP.
The Village reserves the right to reject any or all proposals, to terminate the process at any time (and recommence it at a later time from the beginning), to waive any informalities or irregularities in any submittal, to award in whole or in part to one or more respondents or take any other such actions that may be deemed in the best interest of the Village.
Interested, qualified firms may request a copy of the RFP by contacting the Village of Palmetto Bay at (305) 259-1234.
NOTICE OF REQUEST FOR PROPOSALS RFP#: 2012-PR-003
SECURITY GUARD SERVICES
The Village of Palmetto Bay is currently soliciting proposals from qualified individuals and/or firms to provide qualified security guards services during specific, assigned events/activities at Village parks and/or as assigned at Village facilities.
Sealed proposals will be received by the Village Clerk, at 9705 E. Hibiscus Street, Palmetto Bay, FL 33157, no later than 2:00 p.m. on or before Monday, May 21st, 2012 at which time they will be publicly opened and announced. A mandatory pre-proposal conference will be held on Wednesday, May 2nd, 2012 at 10 a.m. at the Edward & Arlene Feller Community Room at Ludovici Park, 17641 Old Cutler Road, 2nd Floor, Palmetto Bay. Site visits to the park locations will be conducted at the conclusion of the pre-proposal conference.
To be considered, all interested parties must request a copy of the Request for Proposal (RFP) and submit one original and five copies and a CD PDF of the required information and documents in one (1) sealed envelope, entitled “REQUEST FOR PROPOSALS RFP#:2012-PR-003 – SECURITY GUARD SERVICES”. Late submittals and facsimile submissions will not be considered. The respondent shall bear all costs associated with the preparation and submission of the response to the RFP.
The Village reserves the right to reject any or all proposals, to terminate the process at any time (and recommence it at a later time from the beginning), to waive any informalities or irregularities in any submittal, to award in whole or in part to one or more respondents or take any other such actions that may be deemed in the best interest of the Village.
Interested, qualified firms may request a copy of the RFP by contacting the Village of Palmetto Bay at (305) 259-1234.
NOTICE OF INVITATION TO BID#: 2012-PW-100
INTERNALLY ILLUMINATED STREET NAME SIGNS (IISNS) RETROFIT
Sealed bids must be received by the Village Clerk at Village Hall, 9705 E. Hibiscus Street, Palmetto Bay, FL 33157, no later than 2:00 p.m. on or before Thursday, May 17, 2012, (late submittals and facsimile submissions will not be accepted) at which time they will be publicly opened and read aloud in the Village of Palmetto Bay Municipal Center Conference Room at 9705 E. Hibiscus Street, Palmetto Bay, FL 33157. The respondent shall bear all costs associated with the preparation and submission of the response to the bid.
The Village of Palmetto Bay is currently soliciting bids for IISNS Retrofit (“the Project”). A mandatory, pre-bid meeting is scheduled for Friday, April 27, 2012 at 10:00 a.m. at Village of Palmetto Bay Municipal Center Conference Room at 9705 E. Hibiscus Street, Palmetto Bay, FL 33157. Bid documents may be obtained on or after Thursday, April 19, 2012 after 8:30 a.m. at the Village of Palmetto Bay Municipal Center at 9705 E. Hibiscus Street, Palmetto Bay, FL 33157. A $30.00 non-refundable deposit per set of documents is required, made payable to Village of Palmetto Bay.
The Village reserves the right to reject any and all proposals, to terminate the process at any time (and recommence it at a later time from the beginning), to waive any informalities or irregularities in any submittal, to award in whole or in part to one or more respondents or take any other such actions that may be deemed in the best interest of the Village.
Interested, qualified contractors can obtain information by contacting the Public Works Department at (305) 969-5011.
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Compliance with Ordinance 2011-05
All vendors must comply with the provisions of Ordinance 2011-05.
A complete copy, including definitions, is available for review upon request. Section 10-12 is provided here for your review:
Sec. 10-12___ Prohibited campaign contributions by vendors.
(a) No person who is a vendor to the Village shall give a campaign contribution directly, or through a member of the person's immediate family, or through a political action committee, or through any other person, to a candidate, or to the campaign committee of a candidate, for the offices of Mayor, Vice Mayor, or Council Person. No candidate, or campaign committee of a candidate for the offices of Mayor, Vice Mayor, or Council Person, shall solicit or receive any campaign contribution from a person who is a vendor to the Village, or through a member of the person's immediate family, or through a political action committee, or through any other person on behalf of the person. This prohibition applies to natural persons and to persons who hold a controlling financial interest in business entities.
(b) A person who directly, or through a member of the person's immediate family, or through a political action committee, or through any other person makes a contribution to a candidate for the office of Village Mayor, Vice Mayor or Council Person shall be disqualified for a period of one year following the election from transacting business with the Village. This prohibition on transacting business with the Village may be waived only in the manner provide in section 2-123(b).
(c) A vendor to the Village who has violated this Section 10-12 shall forfeit any rights under any agreement with such vendor(s) and service(s) with said former shall immediate terminate upon completion of pending tasks as directed by the Village Manager. Failure of a vendor to disclose, in writing to the Village Clerk, any contribution to a Village candidate shall all be subject to a fine in the total amount of any such contribution, plus $500.00.