Please note that in accordance with Section 2-138 of the Code of Ordinances, upon the advertisement of any Request for Proposals (RFP), Request for Qualifications (RFQ), or Invitation to Bid (ITB), a Cone of Silence is in effect. In general, communication is prohibited between the bidder / vendor and members of the Village Council or Village staff. The cone is lifted when the Village Manager provides his written recommendation of selection to the Village Council.
Should the Council refer the matter back to the Manager and/or staff for
further review, the cone shall be re-imposed. Generally, the cone of
silence does not apply to oral communications at pre-bid conferences,
oral presentations before selection committees, contract negotiations
during any duly noticed public meeting, public presentations made to the
Village Council during any duly noticed public meeting or
communications in writing at any time with any village employee,
official or member of the village council unless specifically prohibited
by the applicable RFP, RFQ or bid documents. Should this provision be
violated, the award of any RFP, RFQ, or ITB shall be voided.