Public Record Requests Listing

On February 6, 2017, Village Council passed Resolution 2017-20 which directs Village Administration to post all public records requests on the Village website except for requests for lien searches, building plans, and employment  records. Whereby an electronic record is too large to upload, the record copies will be available in the Village Clerk's office either in electronic format or in hard copies. We will note this below under the "Response/ Documents Provided" column.
Public Request No. Description Response/ Documents Provided
2017-30 Any known information on a construction project taking place in Palmetto Bay. The building was previously a golf shop, and is located at approximately 153 St., on the east side of U.S. 1, south of KimChi Oriental Mart and north of Gus Machado Ford. A construction fence was recently erected around the property and parking lot. Construction project information
2017-31 1) Copy of certificate of use and 2) Copy of zoning verification letter for address: 8977 SW 152nd St., Palmetto Bay, FL 33157 Record available in the Village Clerk's office
2017-32 Copy of Permit Nos: BLD-2010-0564 and BLD-2010-0899 for property address: 9745 SW 184 Street, Palmetto Bay, FL 33157 Record available in the Village Clerk's office
2017-33 Copy of any plans, permits, inspection logs, documentation, etc., for property address: 7720 SW 172 Street, Palmetto Bay, FL . Please include Permit #ME_2003-36 Record available in the Village Clerk's office 
2017-34 Any financial spreadsheet, ledger or other record of the active cash and cash-convertible sureties and escrow accounts maintained by local agencies for financial instruments posted or deposited with them by companies and persons to ensure completion of private-sector residential and commercial construction projects in the area. Show only open accounts for the cash and cash-convertible sureties, stale-dated checks, deposits, and other securities that have not been refunded to the payee. Also, please include a listing of all outstanding municipal checks, warrants and vouchers (the pre-escheat checks list), over 180 days old that have not yet been cashed or otherwise negotiated, or have become stale dated. AMC also requests a record of all overpaid real estate taxes. AMC does not seek records of uncashed or stale dated payroll checks, child support checks, or any other checks not made payable to municipal vendors. There are no checks that are over 180 days old. Also, no documents exists pertaining to the other parts of the request.
2017-35 Requesting the architectural plans or schematics of address: 9710 E. Indigo Street, Palmetto Bay, FL 33157. Need to know floor plans, where are the walls, windows, doors, bathrooms for the 3rd floor of the building. Record available in the Village Clerk's office
2017-36 Copies of any and all materials for bids, including lists of clients, provided by Ygrene Energy Fund as well as each of the original RFP's that Ygrene Energy Fund submitted bids for. If any exemptions under the open records law are being claimed in response to this request, please offer a written explanation detailing the justification for each item. Prefer emailed response for delivery of records. Ygrene Energy Fund 
2017-37 Copy of irrigation plans for property address: 7243 SW 146 Circle, Palmetto Bay, FL 33157 Record available in the Village Clerk's office
2017-38 Copies of proposals for RFP: 1516-11-003. Record available in the Village Clerk's office
2017-39 Copy of Resolution 2016-119, speed humps on Palmer Trinity Speed bumps. Resolution 2016-119
2017-40 Copy of lease for the following units at property address: 9841 E. Fern St.: Smoke Shop #9869; integral Medical Center; #9863, 9861, 9855; Miami Uniforms; #9851; The Cut; #9849 Record available in the Village Clerk's office
2017-41 Copy of my extension request form filled on 1/24/17 regarding my application for certificate of use. Extension form
2017-42 1) Copy of executed Interlocal Agreement, which is noted as Exhibit A to the Resolution. 2) Copy of the traffic engineering studay and verification of transmittal to the County Department of Transportation and Public Works for each and every speed hump/table installed from January 2016 to present. Additionally, provide me with the County's written approval of all the "sealed and signed plans" submitted, as required by the interlocal Agreement. 3) Paragraph 4 of the unexecuted Interlocal Agreement states that there is an Exhibit "A", which are supposed to be the "standard County design" for traffic calming devices. Please provide Exhibit "A" to the Interlocal Agreement. The two sheets of paper attached to the Interlocal Agreement only seem to refer to Traffic Circles-not Speed Humps/Tables Response
2017-43 A listing of the locations of each speed hump/traffic table installed since January 1, 2015. Speed table list
2017-44 Copies of roof permits from 2005 and 2012 for property address: 9240 SW 166 Street, Palmetto Bay, FL Roof permits
2017-45 Copy of sign permit pulled in either 2010 or 2012 under the name Isaac's Dixie Holdings or Isaac's Roofing and Insulation Corp. at property address: 17225 S. Dixie Highway. Plans could not be located
2017-46 Copy of current elevation requirement for new homes  Current elevation requirement
2017-47 Staff report from the April, 2008 agenda - item IX. B. Item IX. B
2017-48 Any and all records pertaining to the property located at 7600 SW 151st Terrace, Palmetto Bay, FL 33158 Record available in the Village Clerk's office
2017-49 Would like the monthly ridership count for the I-Bus Circulator for the period of July through December 2016. Monthly IBus ridership for July - Dec. 2016
2017-50 Copies of Permit #BRF-2016-2396 Record available in the Village Clerk's office
2017-51 Copy of duplicate permit card and plans for BLD-2016-8852 for property address: 8525 SW 144 Street, Palmetto Bay, FL 33158 Record available in the Village Clerk's office
2017-52 Would like to do an on-site inspection of the traffic, feasibility, and/or marketing studies which formed the basis of determining the number of reserve units available to developers in the downtown zoning code. Request inspection of the 2014 studies. Record available in the Village Clerk's office
2017-53 Copy of permit #BLD-2016-8934 Record available in the Village Clerk's office
2017-54 Copy of structural pages from permit for property address: 7290 SW 168 Street, Palmetto Bay, FL (Shell Building) Record available in the Village Clerk's office
2017-55 1. Copy of recent roof and window permits 2. Listing of open/closed permits for property address 15350 SW 87 Avenue, Palmetto Bay, FL Record available in the Village Clerk's office
2017-56 Certified Copy of Building Permit #BLD-2015-7619 (Plans) Record available in the Village Clerk's office
2017-57 Information on the number of septic tanks in the Village of Palmetto Bay. Also, looking for records that detain any leaks or spills from these septic tanks. Would prefer to receive response by e-mail. Village is not in possession of such documents
2017-58 Copy of file for two legislative and quasi judicial matters approved by Council on 5-2-16 that related to the Palmetto Bay Village Center property. Record available in the Village Clerk's office
2017-59 Copy of Resolution 2014-67 Resolution 2014-67
2017-60 Copy of governing resolution for Westminster Private School Governing resolution for Westminster 
2017-61 Information related to a DUV Master Street Plan DUV Master Street Plan
2017-62 Copy of Ordinance from the May 2, 2016 Council meeting, Section C. on Page 3. Ordinance 2016-13
2017-63 Copy of letter provided at the 3-20-17 Council Meeting from Weiss Serota Helfman Cole and Bierman Letter
2017-64 Listing of employee e-mail addresses. Employee e-mail addresses
2017-65 Copies of any and all scoring results for step one of the proposal process for the following project UP#1617-03-001 Parking Improvements for the Village of Palmetto Bay, including but not limited to tabulations, computations, notes, memorandum made in preparation of the scoring results. Scoring results for project UP#1617-03-001
2017-66 Copies of Ordinance 2015-16 and Ordinance 2015-17 Ordinances 2015-16 & 2015-17
2017-67 List of approved food truck list. Approved food trucks
2017-68 Copies of plans for property address: 9281 SW 166 Terr., Palmetto Bay, FL Record available in the Village Clerk's office
2017-69 All building, plumbing, mechanical, roofing, permits on property address: 7860 SW 161 Street, Palmetto Bay, FL 33157 Record available in the Village Clerk's office
2017-70 1) List of job titles with pay grades, 2) Pay plan with pay ranges for each pay grade or job, 3) Organizational Chart Record available in the Village Clerk's office
2017-71 I-bus ridership count for April 2016 to June 2016 Monthly IBus ridership for April - June 2016
2017-72 Copy of Continuing Services Engineers List Continuing Services Engineers List
2017-73 Copies of plans (add ons and modifications), Copies of Permits (Plumbing, electrical, mechanical and roofing or other) for property address: 8390 SW 160 Street, Palmetto Bay, FL 33157 Record available in the Village Clerk's office
2017-74 Copies of plans for property address: 9837 SW 184 Street, Palmetto Bay, FL Record available in the Village Clerk's office
2017-75 1) Names and addresses of the traffic consultants the Village uses to peer review traffic studies submitted with plan applications for zoning hearings. 2) Would like to visually inspect their CV's. 3) How much does the Village pay for their peer reviews. Response pending
2017-76 An electronic copy of any and all employees for years of 2016, (fiscal or calendar year). Each employee record should contain the employer name, employer zip code, year of compensation, first name, middle initial, last name, hire date (mm-dd-yyyy), base salary amount, bonus amount, overtime amount, gross annual wages and position title. This data should be broken down by employer, employee and year. Record available in the Village Clerk's office
2017-77 Would like a printout of Permit status for permit #BLD-2014-6364. Permit status for permit #BLD-2014-6364
2017-78 Duplicate permit card for window replacement and plans for property address: 14120 SW 78 Avenue. Folio number: 3350220200340; Bldg. Permit #BLD-2016-9600 Record available in the Village Clerk's office
2017-79 Revenues and expenditures for the softball fields at Palmetto Bay Park for Fiscal Year 2016-17 Revenues & expenditures
2017-80 Park View Powerpoint presentation presented at Zoning Hearing on 4/17/17 Record available in the Village Clerk's office
2017-81 Copy of Permit #BLD-2016-9674 for property address: 8465 SW 147 Street, Palmetto Bay, FL Record available in the Village Clerk's office
2017-82 Would like to know if any other permits exist for property address: 9330 SW 167 St., Palmetto Bay, FL . Would like a listing of any open permits.  Open permits
2017-83 Copies of plans submitted to Miami-Dade Public Works for the traffic circle at SW 82nd Avenue and SW 168th Street. Record available in the Village Clerk's office
2017-84 Copies of all permits and plans, blueprint of home, copies of information on septic if available for address: 8070 SW 140th Terrace, Palmetto Bay, FL. Record available in the Village Clerk's office
2017-87 Copy of the 40-Year Inspection for Valliagio Condominium Property. 14500 Sw 88 Avenue Record available in the Village Clerk's office
2017-88 Copy of plans for house and location of septic tank for property address: 7521 SW 175 Street, Palmetto Bay, FL 33157 Record available in the Village Clerk's office
2017-89 Copies of plans for the following: ZLG-2009-1396, ZLG-2006-2679, ELE-2011-0072 and BRV-2011-0011 Record available in the Village Clerk's office
2017-90 Copies of plans and permits for property address: 13865 SW 70th Avenue, Palmetto Bay, FL 33158 Record available in the Village Clerk's office
2017-91 Copies of plans for property address: 9200 SW 156th Street, Palmetto Bay, FL Record available in the Village Clerk's office
2017-92 Copy of Permit #B-2005-3072 (all pages w/mac file stamp approval w/back. Fire Alarm 2009-03-3389; Fire Sprinkler 2009-02-9228; MDC Fire: #2008-019083, Proc #M2005-255186 Record available in the Village Clerk's office
2017-93 Copy of parking agreement and plat for property address: 14271 S. Dixie Hwy., Palmetto Bay, FL Parking agreement and plat
2017-94 Copy of permits #BLD-2015-7960 and ELE-2015-2110 Record available in the Village Clerk's office
2017-95 Any information on proposed bridge at 87th Avenue. Also, any information and/or opinions provided by our traffic engineers on the building of the 87th Avenue bridge. Response
2017-96 Copies of past bid tabulations for Village drainage projects from January, 2016 to present. Bid tabulations
2017-97 Copy of Building Permit #BRF-2008-2131 Record available in the Village Clerk's office
2017-98 Master Permit Number and Contractor Name for property at 8940 SW 156 Street. Response sent by e-mail. Master Permit Number & Contractor
2017-99 Bid tabulation results/score sheets of the qualifiers and Village Council for the Parking Improvements - UP-1617-03-001 Bid tabulation results
2017-100 Copies of minutes from the Regular Council Meeting date of October 3, 2011 Minutes
2017-101 Copy of most recent Audit Services Agreement/Contract Agreement
2017-102 Copies of all permits (open and closed) for property address: 8400 SW 146th St., Palmetto Bay, FL 33158 Record available in the Village Clerk's office
2017-103 Would like information on the company that installed the solar lighting around the path at Coral Reef Park. Response pending
2017-104 Request name of contractor, phone number of contractor and address of contractor working at property address: 9725 SW 184th Street, Palmetto Bay, FL Contractor List
2017-105 Listing of fence contractors that are registered with the Village of Palmetto Bay - Licensed and insured. Fence contractors
2017-106 Requesting copies of existing plans for property address: 13600 SW 72 Avenue, Palmetto Bay, FL 33158. Record available in the Village Clerk's office
2017-107 Requesting any open or expired permits for Ox Construction or Majesty M. Marcelin No open or expired permits on file
2017-108 Copy of the recently signed “Interlocal” Agreement between Miami-Dade County and Village of Palmetto Bay on Traffic Calming.   Interlocal Agreement
2017-109 All documents from Item #6 of the Manager’s Report from the June 5, 2017 Regular Council Meeting – Update on appraisal report for property located across Village Hall and adjacent to Franjo Road Item #6
2017-110 A listing of new businesses established in the Village during 2016 Business List
2017-111 Copy of closing permit #BRF2007-1920 for property address: 7655 SW 138 Street, Palmetto Bay, FL Record available in the Village Clerk's office
2017-112 Any and all records, including but not limited to inspection records, insurance records, photographs, notes, violations or any other written records relating to the property located at 16940 SW 94th Street, Miami, FL 33157. from 1/1/2000 to present. Response pending
2017-113 Employee list of ALL City of Palmetto Bay employees and Officials to include: First Name, Last Name and email address in Excel format Record available in the Village Clerk's office
2017-114 1) Any and all e-mails/memos/notes to/from the Miami-Dade County Commissioners and current Palmetto Bay Mayor/Former Mayor regarding any and all communications in reference to a possible marina being built on the FPL site. 2) Please also include the Miami-Dade County preliiminary plans and renderings filed with Palmetto Bay in 2014 or 2015. 3) Please provide the name of contact information for the applicant who submitted a site plan for the FPL site. 1. Draft conceptual Site Plan for water access at Cutler Plantation, 2. None, 3.  Chris Hasty of CalAtlantic Group – chris.hasty@calatl.com
2017-115 Copy of Lambert advisory study from the June 5, 2017 agenda Adv. study
2017-116 Copy of any updates on any draft ordinance, workshop/city plans, or extension plans of the moratorium, which expires in June for the Village of Palmetto Bay, in reference to Medical Marijuana and the new adopted Florida Senate Bill 8A. Also, would like any insight of plans for the Village of Palmetto Bay. Ordinance 2017-03, Resolution 2017-116, July 19 Special Council Meeting Agenda
2017-118 Listing of complete permit history for property address: 7455 SW 170th Terrace, Palmetto Bay, FL. For any open permits, need printout of full permit. Record available in the Village Clerk's office
2017-119 Request copies of violations including paint, approaches, driveways, fences, gates, swales, landscaping, and anything else that would require a walk in permit to remove/correct violation from January 2017 to present in the Village of Palmetto Bay. Record available in the Village Clerk's office
2017-120 Copy of open violation/s at property address: 8875 SW 172nd Terr., Palmetto Bay, FL 33157 Response pending
2017-121 Copy of presentations made by the three bidders for the Franjo Project presented to Council on June 20, 2017 Record available in the Village Clerk's office
2017-122 Requesting any information on any and all telephone calls received, requesting that the trees in front of his house located at 8480 SW 168th Terr. be trimmed, due to low lying branches over the roadway. Response pending
2017-123 Requesting a copy of the final, tabulated scores and price sheets for each of the proposing teams for the Franjo Road Project (1617-11-003).  Tabulated Scores
2017-124 Requesting name and contact information of the fence contractor for property address: 17430 SW 90th Avenue, Palmetto Bay, FL Fence contractor
2017-125 Requesting copy of current contracts for lease/rent of multi-functional copiers for Village of Palmetto Bay. Also, would like to request monthly costs of lease, service costs, lease expirations, etc Copier contracts
2017-126 Requesting a history of permit history showing permit number, type of permit, status, etc. from 2002 to present for property address: 7860 SW 158 Terr., Palmetto Bay, FL. Record available in the Village Clerk's office
2017-127 Requesting a listing of all the buildings in the Village of Palmetto Bay that haven’t complied with their 40-year re-certification. Listing
2017-128 Requesting copies of minutes from March 7, 2016 and May 2, 2016 3/7/16 & 5/2/16 
2017-129 Has there been an award passed by Council for a project bid in April to the apparent low bidder-Star Paving - Sub-basin 59/60 Paving & Drainage? Letter from Procurement
2017-130 Copy of roof permit for property located at 15620 SW 76th Avenue, Palmetto Bay, FL 33157 Response pending
2017-131 Copy of site plan with parking stall details for file B-2006 3926. Response pending
2017-132 Copy of all permits for the property at 15620 SW 76th Avenue, Palmetto Bay, FL 33157. In addition, would like copy of the original drawings/footprint of the property. Record available in the Village Clerk's office
2017-133 1) Copy of Village contract with Miami-Dade County Police Department (Village's existing Policing Contract) 2) Copy of e-mail distribution list  1) Res 2014-19 & 2) Available in the Village Clerk's office
2017-134 Request the final version of the parks survey which was administered electronically by the village at a kiosk at the July 4, 2017 event at Village Hall parking lot and the results of the parks survey. Response pending
2017-135 Copy of listing of permits open/closed for property address: 7943 SW 167 Street, Palmetto Bay, FL 33157. Record available in the Village Clerk's office
2017-136 Copy of letter from Miami-Dade County Public Works Department requesting removal of pilot program (traffic) on SW 165 Terrace and SW 84 Avenue. Response pending
2017-137 Copy of Ordinance 2016-13, 2016-14 and Resolution 2016-28. Ordinance 2016-13, 2016-14 and Resolution 2016-28
2017-138 Requesting a listing of permits open/closed for property addresses: 1) 7520 SW 138 Street, Palmetto Bay, FL 33158 and 2) 13705 SW 83 Ct. palmetto Bay, FL 33158

Record available in the Village Clerk's office
2017-139 Requesting the Village data collection from SW 180 St. at 94th Ave., and 93rd Ave Data collection
2017-140 Listing of all current Village of Palmetto Bay employees; including names, titles, and the department in which they work.  Record available in the Village Clerk's office
2017-141 A copy of the budgeted and gross compensation for the 2016 calendar year for Palmetto Bay Village employee: Dexter Wayne Lehtinen.   Response
2017-142 Records reflecting the most recent payment by your agency, whether directly or by reimbursement, for dues, membership contributions of any other purpose to the International City/County Management Association, Inc., aka, "ICMA", ICCMA", "ICMA.org", "international City/County Management Association", etc. Responsive records may include, but are not necessarily limited to invoices, checks, credit card statements, receipts, emails, memos, etc. ICMA records
2017-143 Listing of any open or expired permits under the name: Florida Home Systems, Inc. or under License No. CGC1511678 Record available in the Village Clerk's office
2017-144 Copy of transcript of the discussions held by Councilman Singer with officials of FPL, regarding the property which is currently being considered for development. Response pending
2017-145 Requesting to sit in with all the different Council members who agreed to meet privately with the consultant Dover, Kohl & Partners, & Marcela Camblor & Associates, Inc. on Monday, July 17th. Please provide time and location(s). Response
2017-146 Listing and copies of open/closed permits (include copies of permits) including status of permits and last inspection information for property address: 17531 SW 92 Avenue, Palmetto Bay, FL 33157 Response pending
2017-147 Copy of the following permits for property address: 17024 SW 79 Court, Palmetto Bay, FL 33157. Permits: PLB-2016-2020; BRV-2017-0722; ELE-2016-2349; MEC-2016-1673; ELE-2016-2349; BRF-2016-2280 Record available in the Village Clerk's office
2017-148 A copy of all record requests for Public Records made by the law firm of Sweetapple Brocker & Varkas and/or Robert Sweetapple in his personal or another capacity from January 1, 2010 to date of this request. No such record exists
2017-149 Copy of all records requests for Public Records made by the law firm of Jones Foster Johnston & Stubbs and/or Joanne O'Conner or John Randolph in her/his personal or another capacity from the period beginning January 1, 2010 to date of this request. No such record exists
2017-150 Copy of all record requests for Public Records made by Fogwatch.org from the period beginning January 1, 2010 to date of this request. No such record exists
2017-151 Copy of all records requests for Public Records made by Joel Chandler from the period beginning January 1, 2010 to date of this request. No such record exists
2017-152 Would like information on the time and location of the company that did traffic study and individual Council members on 7-17-17. Information requested
2017-153 In October of 2011, the Council passed Resolution 2011-62 providing $10,600 to Kimley Horn to provide the expertise/support to begin the application process of the Community Rating System administered though FEMA. Please provide documentations as to what is the rating today. Would like response sent by e-mail. Response pending
2017-154 Copy of report from the County on Pilot Program for 136 Street and Old Cutler Road. Pilot program report
2017-155 The monthly ridership count for the I-Bus Circulator for the period of January through March, 2017 Response pending
2017-156 Please provide all emails and/or written correspondence received or sent to David Zisman to any and all council members, the mayor, village manager and any and all village staff beginning November 1, 2015 to June 1, 2017. Response pending
2017-157 Listing of open/closed permits and any fees that may be due with the open permits for property address: 7800 SW 146 Street, Palmetto Bay, FL include status of permits Response pending