(i)The Village Clerk is designated as the public records officer and custodian of records of the Village. The Clerk shall maintain a log or register of all public record requests, except as provided in III below, whether written or oral, including the date and time the request is received. The Clerk shall copy the Village Attorney and Village Manager on all public records requests received.
(ii)The Village Attorney is responsible for responding to any questions regarding the release of public records, including issues of exemptions and confidentiality, so that the Clerk may provide a response to the requester.
(iii)The Building and Permitting Division shall maintain a log or register of all public records requests received, whether written or oral, that pertain to any record in its custody, so that the Division may provide a response to the requester.
(iv)If the public records are kept in more than one form, the requester shall advise as to the form that is preferred